Manage Email Messages By Using Rules In Outlook
Create an inbox rule for new Outlook for Windows
Rules are applied to incoming messages and can be created from any folder.
To quickly create a rule that moves all email from a specific sender or a set of senders to a folder, right-click a message in your message list that you want to create a rule for, hover over Rules and then select Create rule.
Choose the folder where you want all messages from that sender or set of senders to be moved, and then select OK.
After selecting OK, the rule will be applied to all incoming messages.
If you'd like to do more than just move the message from a specific sender or set of senders to a folder, select More options. The rules settings menu will open.
Every rule needs at least three things: a name, a condition, and an action. Rules can also contain exceptions to conditions. You can add multiple conditions, actions, and exceptions at each step by choosing Add a condition, Add an action, and Add an exception.
If you don't want any more rules to run after this one does, select the Stop processing more rules check box. For more information, see Stop processing more rules in Outlook.
Press Save to create your rule or Discard to cancel rule creation.